Posts Tagged "time tracking"

 

As simple as it may seem, filling timesheet system is sometimes considered a futile effort by employees. Some find it difficult to record their exact hours spent on a task, some find it unnecessary and time-consuming, and then there are some who are just too lazy or forgetful to log into the timesheet software daily. As an employer, you may face a hard time getting everybody on-board with the idea of regularly filling an online timesheet. Use these tips to ease the transition for your employees:

 

1. Educate about Time Tracking

Don’t just train your employees on how to fill the timesheet, but also educate them on the benefits that doing so will achieve, talk to them about the bigger end-goal here. Your employees should not see using timesheet system as just another chore, instead they should be able to perceive its wider implications. Explain to them why it’s better if their time spent is tracked.

 

2. Clarify all Suspicions

If you just mandate time tracking for your employees without giving any reasons for doing so, they’ll start thinking of all the possible shady reasons on their own, like overtime control, privacy violation, feelings of distrust, etc. Step in early and eliminate these brewing suspicions by giving concrete reasons for implementing project time tracking, which could be controlling overhead costs, streamlining employee payroll, or revising rewards policy.

 

3. Keep It Simple Silly!

The simpler the timesheet software is, the more convenient your employees will find it for using on a daily basis. Implement a timesheet system that has a simple, intuitive, and inviting user interface. As far as easy system setup is concerned, cloud based timesheet is the way to go. Your employees wouldn’t have to bother with any software download or frequent software fixes and updates. They’ll only need to login online for filling out their timesheet.

 

Time is money, and so is even truer in case of your business where your employees are always working on projects and serving clients. When you learn how to track the time spent by your employees, you get the key to become more productive and profitable. Employee time tracking is important because of the following reasons:

• To Account for Each Minute Spent
  What does an average day in your employee’s work life looks life? How many tasks does he complete every day on an average? Is he working too hard or too little? Does he have too much free time on hand? An online timesheet system would provide the answers to all such questions and more.
• To Bill Your Clients Correctly
  You don’t want to undercharge your clients and you certainly don’t want to overcharge them either. With an online timesheet, the time and efforts put in by your employees in all projects is clearly measured. This ensures a balance between what your clients are paying for and getting in return.
• To Get Rid of Paper-based Time Tracking
  Your business is probably already overloaded with tons of paperwork, why add to the pile with paper-based time tracking processes? A timesheet system takes care of employee time management entirely online. You can do away with the cumbersome timesheet related paperwork. And when you use a cloud based timesheet, you wouldn’t even have to worry about any software installation and maintenance work.
• To Allocate Work Smartly
  Timesheet software gives you an accurate picture of what your employees are currently working on and how many hours are they devoting to each of their activities. You can use this overview to your advantage in many ways, for instance, reshuffle and optimize the present task arrangement for better results.

There are many things that can go wrong in project management. Without an efficient project management software holding it all together, the chances of projects going down the hill increase that much. It’s no wonder that project managers who don’t use project management tools often end up spending sleepless nights worrying about issues like:

1. Poor Budget Management
Without the project cost tracking feature of the project management software, it can be a nightmare for the managers to monitor the expenditures and savings of the project budget. Overhead costs can quickly spiral out of control leading to overspending. Smart project budgeting management is a crucial factor in successful project completion.

2. Insufficient Team Engagement
Project managers may not be school principals, but they still need to make sure that each of their team members is contributing enough time to working on respective projects. An online timesheet system is the most convenient way, for employees as well as project managers, to track time expenditures of employees.

3. No Way to Track Progress
For a project to complete as per expectations, it should also progress along as per expectations. Every project has certain end-goals, deadlines, and guidelines that it needs to adhere to. Project management software offers various reporting features that help managers keep close tabs on where the project is headed.

4. Sloppy Performance Monitoring
With no method to monitor project performance, project managers have no way to assess project quality. Performance reporting in project management tools gives managers the evidence they need to believe that project is indeed performing as well as it should.

5. Lack of Enough Visibility

A good project manager makes it a point to get involved in the nitty-gritty of the project operations, and not just oversee it superficially. A quality project management software gives such a manager the requisite visibility into the project proceedings to remain closely involved.