Category "Employee Utilization"

As an employer how can you make sure that your employees are filling their online timesheet correctly? While this isn’t a subject to obsess over, it certainly warrants close enough attention. Your regular supervision of the timesheets filled by your employees can help in maintaining accuracy, discipline and consistency in time logging.

The simplest way for you to enforce an accountable method for verifying time tracking would be via timesheet approval functionality of the timesheet software. This feature gives you, the employer, complete supervisory control over the work activities done and work hours filled by your employees. You decide whether to approve or not the work log submitted by the employees. If you use timesheets as source for generating invoices, payrolls, or reports, you’ll find timesheet approval system especially beneficial.

SolutionCorp’s cloud based timesheet system keeps the process of timesheet approval simple to the core. Learn how the timesheet approval module of the system works in just few simple steps:

  • Search for entire employee online timesheetdata at once, or confine your search to a particular work week.
  • Look for timesheets based on their current status, whether they are open, submitted, approved, unapproved, rejected, or posted.
  • Based on the filter conditions you’ve applied, the timesheet softwarewill give you a streamlined listing of the timesheet data filled by your employees.
  • The listing will give you a quick scan of the employee name, work week, timesheet status, and hours filled in.
  • To review a specific employee timesheet, you can click on the employee’s name to navigate to their respective timesheet data.
  • When you’ll do so, the timesheet system will display a day-wise reporting of the timesheet filled by the employee, including information like projects worked upon, tasks performed, project hours filled, leave hours filled, etc.
  • You can approve or reject the submitted timesheets with a single click.

Using an online timesheet for your employee attendance and time-tracking is a great way to not only minimize wastage of business time and resources, but also to show your employees how much you value their hard work and that their endeavors are all accounted for. Learn more about what a timesheet software can do for your business:

  • Reduce Administrative Hassles

Manually tracking the time and expenses of employees is a colossal waste of time and resources of your administrative department, which they could otherwise have invested in other important areas. A time and expense system streamlines the time and expense management of your employees. The good ones also offer you the option to interface your timesheet system with payroll software, so that employee payroll management is simplified too.

  • Ensure Legal Compliance

HR managers have to always stay on top of the latest local, state, and country laws and regulations governing employee working hours, leaves, and payroll. Poorly maintained employee records increase the vulnerability of your business to potential employee lawsuits and complaints. An online time tracking software will help you keep track of your employee activities and ensure that your organization is in compliance with all the legal requirements. Everything will be on record to prevent any misunderstanding or confusion.

  • Keep Employee Data Accurate

Timesheet software leaves very little scope for employees to fudge their actual working hours. The software paints an accurate picture of the tasks that your employees are working on at any given point of time. This allows you to monitor the productivity levels of your employees and suggest them any necessary changes that they can adopt to become more efficient in their working. When your employees are working to their full potential, you’ll observe how positively this impacts the success rate of projects in your business.

Time is money, and so is even truer in case of your business where your employees are always working on projects and serving clients. When you learn how to track the time spent by your employees, you get the key to become more productive and profitable. Employee time tracking is important because of the following reasons:

  • To Account for Each Minute Spent
    What does an average day in your employee’s work life looks life? How many tasks does he complete every day on an average? Is he working too hard or too little? Does he have too much free time on hand? An online timesheet system would provide the answers to all such questions and more.
  • To Bill Your Clients Correctly
    You don’t want to undercharge your clients and you certainly don’t want to overcharge them either. With an online timesheet, the time and efforts put in by your employees in all projects is clearly measured. This ensures a balance between what your clients are paying for and getting in return.
  • To Get Rid of Paper-based Time Tracking
    Your business is probably already overloaded with tons of paperwork, why add to the pile with paper-based time tracking processes? A timesheet system takes care of employee time management entirely online. You can do away with the cumbersome timesheet related paperwork. And when you use a cloud based timesheet, you wouldn’t even have to worry about any software installation and maintenance work.
  • To Allocate Work Smartly
    Timesheet software gives you an accurate picture of what your employees are currently working on and how many hours are they devoting to each of their activities. You can use this overview to your advantage in many ways, for instance, reshuffle and optimize the present task arrangement for better results.

Your employees are not just the people who work for you, they’re also the people who are ultimately going to be responsible for your organization’s success. Their work productivity directly impacts your growth. Follow these 4 easy tips to make your employees more efficient at what they do:

  1. Delegate Tasks As Per Skills…

You shouldn’t expect your employees to be great at every which thing. Each of them would have a specific skill set that makes them unique. Your job as an employer is to make sure that your employees are being delegated assignments in accordance with their strong suit.

  1. …But Still Push Them Out of Comfort Zone

Your employees may prefer playing to their strengths, but if you don’t encourage them to try something different they won’t be able to diversify and enhance their skills and strengths. So, guide them to learn and try something new every now and then. Don’t let them get too comfortable and complacent in their work.

  1. Recognize Their Time and Efforts

Your employees need to know that all the time and efforts that they’re putting in work isn’t going in vain, that there is a fair and transparent system which keeps track of the same. Implementing an online timesheet system would give such a confidence to your employees.

  1. Treat Them With Rewards

Rewards as means for motivation have worked well since forever, and they will certainly work here too. When an employee is doing exceptional work, they certainly deserve a reward that makes them feel appreciated. So how do you gauge employee performance? A timesheet software can act as a good starting point, since it will give you a basic overview of what tasks the employees are performing and in how much time.



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