Category "Employee Timesheet"

As an employer how can you make sure that your employees are filling their online timesheet correctly? While this isn’t a subject to obsess over, it certainly warrants close enough attention. Your regular supervision of the timesheets filled by your employees can help in maintaining accuracy, discipline and consistency in time logging.

The simplest way for you to enforce an accountable method for verifying time tracking would be via timesheet approval functionality of the timesheet software. This feature gives you, the employer, complete supervisory control over the work activities done and work hours filled by your employees. You decide whether to approve or not the work log submitted by the employees. If you use timesheets as source for generating invoices, payrolls, or reports, you’ll find timesheet approval system especially beneficial.

SolutionCorp’s cloud based timesheet system keeps the process of timesheet approval simple to the core. Learn how the timesheet approval module of the system works in just few simple steps:

• Search for entire employee online timesheetdata at once, or confine your search to a particular work week.
• Look for timesheets based on their current status, whether they are open, submitted, approved, unapproved, rejected, or posted.
• Based on the filter conditions you’ve applied, the timesheet softwarewill give you a streamlined listing of the timesheet data filled by your employees.
• The listing will give you a quick scan of the employee name, work week, timesheet status, and hours filled in.
• To review a specific employee timesheet, you can click on the employee’s name to navigate to their respective timesheet data.
• When you’ll do so, the timesheet system will display a day-wise reporting of the timesheet filled by the employee, including information like projects worked upon, tasks performed, project hours filled, leave hours filled, etc.
• You can approve or reject the submitted timesheets with a single click.

For an employer, what’s important is that not only his employees regularly fill their online timesheet, but also that there is a way for him to view a concise and consolidated reporting of the filled timesheets. A timesheet summary report would give the employer a bird’s eye view into the working hours of his employees with just few simple clicks. SolutionCorp’s timesheet software features the functionality for timesheet summary report generation to allow employer to get an accurate real-time visibility into the work done and time spent by his employees.

In the cloud based timesheet of SolutionCorp, the employer can streamline his search for employee timesheets using various factors, depending on what exactly he is looking for. He can perform a comprehensive sweep through the employee timesheets by selecting whether he wants to view all timesheets, or only the missing, incomplete, missing and incomplete, not submitted, or unapproved timesheets. The employer can decide whether he wants to include timesheet software data for the terminated employees or not in the search results.

The search can be further narrowed down by selecting the exact time period for which the employee timesheet system data is needed. This can be done by either selecting a particular work week or by selecting a date range that could be today, yesterday, current week, month, quarter, and year, or last week, month, quarter, and year.

Once the employer has selected all the desired parameters, he can generate report to get the best time tracking summary for his employees. The report will show employee name, name of employee supervisor if any, and week-wise reporting of the hours filled by the employee and timesheet submission status. The employer can click on any of the records to view specific timesheet details.

The timesheet summary functionality of SolutionCorp’s online timesheet software offers employers with easy means to keep tabs on current and historical employee timesheet data.

 

As simple as it may seem, filling timesheet system is sometimes considered a futile effort by employees. Some find it difficult to record their exact hours spent on a task, some find it unnecessary and time-consuming, and then there are some who are just too lazy or forgetful to log into the timesheet software daily. As an employer, you may face a hard time getting everybody on-board with the idea of regularly filling an online timesheet. Use these tips to ease the transition for your employees:

 

1. Educate about Time Tracking

Don’t just train your employees on how to fill the timesheet, but also educate them on the benefits that doing so will achieve, talk to them about the bigger end-goal here. Your employees should not see using timesheet system as just another chore, instead they should be able to perceive its wider implications. Explain to them why it’s better if their time spent is tracked.

 

2. Clarify all Suspicions

If you just mandate time tracking for your employees without giving any reasons for doing so, they’ll start thinking of all the possible shady reasons on their own, like overtime control, privacy violation, feelings of distrust, etc. Step in early and eliminate these brewing suspicions by giving concrete reasons for implementing project time tracking, which could be controlling overhead costs, streamlining employee payroll, or revising rewards policy.

 

3. Keep It Simple Silly!

The simpler the timesheet software is, the more convenient your employees will find it for using on a daily basis. Implement a timesheet system that has a simple, intuitive, and inviting user interface. As far as easy system setup is concerned, cloud based timesheet is the way to go. Your employees wouldn’t have to bother with any software download or frequent software fixes and updates. They’ll only need to login online for filling out their timesheet.